Funding for Non-Profit Agencies

Each year, the Town of Apex invites program funding requests from non-profit providers (outside agencies) that support the delivery of vital community services. To be efficient and fair, we follow a set of processes and general guidelines.

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New Online Application

We've moved the online application to a new user platform that makes it easier to apply, upload materials, and save to return later. Applications are due each year by February 28th, so mark your calendars!

Apply Here
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Shift from Funding Organizations to Funding Specific Programs

A top priority is to ensure all tax dollars are used in the best possible manner for the benefit of our citizens. A 2021 Non-Profit Funding Policy update has changed allocations to fund specific programs rather than general nonprofit services and operations. 

The new Non-Profit Funding Application requires information on organizational mission statement and key accomplishments, and information on the specific program for which the organization is requesting funds. Information required includes program goals and objectives, the organization’s attention to equity in program implementation, and a concrete plan for measuring impact.

Distributions can range anywhere from $500 - $20,000. Examples from previous years' projects include:

  • Blanket Buddies, which includes assembly and distribution of 'no sew' blankets to SAFEChild
  • Camp G.R.A.C.E, a developmentally appropriate summer day camp for children with autism and Pervasive Developmental Disorder
  • Give the Gift of Swim, which provides swimming lessons for underserved children in Apex
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Total funding threshold of $1 per resident 

Research indicates that $1 per capita is a standard best practice among local governments for non-profit funding. The fixed funding threshold that remains proportional to Town population will also improve administration of the nonprofit funding process, since there will be a logical foundation for the amount of funds we allocate each year. Staff will use the population estimate as of January 1st of each year, to determine the total amount to include in the budget, and will revisit the allocation amount annually as our population grows.

Program Grant Guidelines: 

Nonprofit agencies must have nonprofit status, a volunteer board of directors, and must provide to the town appropriate accounting measures, in compliance with the Local Government Budget and Fiscal Control Act, to insure accountability.

The programs or services provided by the nonprofit organization must benefit residents in the Town of Apex corporate limits, and should fulfill one or more of the following:

  • Complement or enhance a vital Town service at a reduced cost.
  • Provide a more cost-effective or operationally expedient service than the Town.
  • Fill in a critical gap that may exist between government services and community needs.

Requests for funding direct staffing costs and/or requests for services that duplicate services that are already available to the public through other means will be given the lowest funding priority.

Process: 

  • The Nonprofit funding application acceptance period is December 1st to February 28th.
  • Review the Nonprofit Funding Policy
  • Complete the online application, and be prepared to attach the required documents listed below. 
  • The Finance Committee will review applications and make recommendations to the Town Council.
  • The agencies will be notified regarding funding by July 1st.
  • Annually, each funded agency will be required to report how the funds were spent by June 30th.

Required Attachments:

  1. List of Board of Directors: Include addresses, dates of appointment and length of term to be served.
  2. Articles of Incorporation and/or current Corporate Bylaws
  3. Copy of IRS tax-exempt status determination letter (A notarized copy of IRS Form 1023 will be accepted from organizations that have completed the form and submitted it to the IRS, but that have not yet received a determination letter.)
  4. Copy of most recently filed IRS Form 990
  5. Copy of most recent independent audit or financial review as applicable (Organizations that are not required by law to have an independent audit must clearly state the reason for their exemption from the requirement.)
  6. Current Program Budget: a schedule of planned revenues and expenses (for the specific program to be funded) for the current year and the proposed year, specifically identifying all sources of revenue for both periods
  7. Standard Assurances - download here and have notarized

Questions should be directed to Amanda Grogan by email or phone (919) 249-1168.